FAQ

• As host club I presume we book pool?                     

• Yes and cover cost

• Can times be chosen or do we have to stick to 5.30 warm up and 6pm start?

• Time has been arranged at previous meeting and is currently on website,
• the host club is responsible to ensuring that all visiting clubs are aware of location, date and time of gala.
• Get confirmation from each club, as club reps tend to change and if by chance you send info to a rep whose kids no longer swim, they will probably not pass it on.
• There is times when times have to be changed, if this happens please ensure visiting clubs are aware and let me know. Do not presume visiting clubs know.
• As in the last year there has been cases in other league where clubs have arrived for a gala to find not only the day changed but the pool as well.

• Who pays for the hire of the pool and electronic timing?

• The home club covers all costs, electronic timing is not required as manual timekeepers are placed on each lane.
• Each club has to supply one or more timekeepers.
• Chief timekeeper collects time slips and finish slips from referee, then checks them and passes to the recorders.
• Each club supplies pre-completed time slips with event and swimmers names, (by 4 names for relay)

• The entry and raffle fees which go towards the hire of the pool - do these go to the club or the league? Are there recommendations for entry charges?

• Crusader and Deva all monies go to host club to help cover cost of pool
• Peak & Plain raffle money goes to the league to cover the cost of teh Celebration gala
• Common sense prevails with charges,  you are better with 50 people paying £1.50 that 10 paying £2.50,
• Peak & Plain door and raffle charges are fixed
• Be aware parents tend to remember when it is expensive, and may not come next time.

• The "gala to do list" states home club provides drinks for officials but at the last two galas

• To stand on poolside as an official for up to 4 hours with no break or drink can be quite a task, even worse for a full day.
• As an ASA official when clubs contact me for help at their galas, if the last time it was unacceptable I bin the requests,
• People will help you if you help them.
• Normally the simplest way is to buy 10 pence bottles of water from Aldi and work on one bottle every two hours

• As this is the last gala in the league does someone from the league come to present winning club with trophy and which club currently has trophy?

• The trophy is normally provisionally presented on the night .
• Would be nice to ask referee to present the trophy.
• Check the website for last year’s winners, and contact them to arrange collection

• Do results have to be verified by results secretary before winning club can be announced or is this done retrospectively?

• Retrospectively, but we normally know who has won.

• Lane draw - can this be done prior to the gala or does it need to be done on the night?

• Crusader & Deva, each team manager picks a lane out of a hat on the night, usually when they hand over the team sheet.
• Peak & Plain is in gala order, see rules