Sports System Disk Problem

Traditionally when club Open Secretary receives a Sports System disk for an open meet for their club's entries to be set up it has always been on a floppy disk. Ok there has been no problem with that, apart that a high majority of new computers no longer have floppy disks.

This does give the Meet Organisors and the Club Open Secretary a slight problem. So what is likely to happen:

Lets presume the Meet Organisors will have supplied the files, configured for a specific meet, to you this will contain:-

The empty initialized set of Entry Files for the meet.

The SSENTRY program

This User Guide - SSENTRY.DOC or SSENTRY.RTF

A system settings file - SSENTRY.INI

So ....

The Meet Organisors send out the Sports System files on a floppy disk.
- You do not have a floppy disk.
The Meet Organisors send out the Sports System files on a CD-Rom.
- Which of course is read only...
The Meet Organisors send out the Sports System files by email as attachments.
- They not zip up the Sports System files and the email is rejected as it has an executable file as an attachment.
- The do zip up the Sports System files and you are faced with a zip file.
The Meet Organisors make the Sports System files available via the web.
- They not zip up the Sports System files and you have to download several files, what do you do with them.
- The do zip up the Sports System files and you are again faced with a zip file.

The rest of this document tries to give a solution to this problem.,

The meet Organisors will have selected a two character code which, along with the two character year of meet, identifies all of the files associated with a given competition. The files created for entries submission by disk will have been assigned a composite name to the format MCYYCLBD.nn, where:

MC Meet code

YY Year of meet

CLB Club code

D District code

nn Sex/group identifier

Thus NM08CREN.IB would be the name of the file provided to Crewe Flyers. for a North Mids age group meet in 2008.

There is two versions of Sports System, that is a DOS version and a Windows version, the table below details the files for each version:

Dos Only Version Files
SSENTRY.EXE	Dos gala swimmer and entry program
SSENTRY.INI	Dos Initalisation file

Windows Only Version
SPORTSYS Entry.EXE	Windows gala swimmer and entry program
SSENTWIN.INI	Windows Initalisation file
SSEntryug.chm	Sports System Windows help file

Common Files
SSENTRY.RTF	Sports System Users guide
IB_101107.txt IG_101107.txt IM_101107.txt IL_101107.txt	Entered details report files, these contain the individual swimmers names, DOB, events being entered, submission times etc. As a simple report The first two letters define what the file is I Individual T Team IB / IM Individual Boys / Men's IG / IL Individual Girls / Ladies The date the report was run make up the second part of the file name
NM08CREN.IB NM08CREN.IG NM08CREN.IM NM08CREN.IL NM08CREN.TM NM08CREN.TF	Actual Meet data files. The first four letters define the event and year, in this case North Midlands, 2008. The second four is the ASA four character club code in this case Crewe Flyers. The suffix is as before: IB / IM Individual Boys / Men's IG / IL Individual Girls / Ladies TM / TF Team Male / Female These are the actual files that need to be returned to the Meet organisors, once all your swims have been entered and checked.

So now that we have done the introduction bits, lets look at how to resolve the problem in more detail. We need to firstly create a directory on your computer hard disk and call it an appropriate name. [Page-2]

Sports System Disk Problem

Dos Only Version Files

Windows Only Version

Common Files

Life's simple eat...sleep...swim...any questions?